Council Meeting – 6th January 2025

IN THE COLERIDGE HUNDRED OF THE SOUTH HAMS OF DEVON

The following Councillors are summoned to attend:
Cllr J. Abbey (Chair), Cllr I. Mitchelmore (Vice Chair), Cllr C. Staines, Cllr M. Crowson, Cllr J. Waters, Cllr P. Osborne, Cllr S. Lange, Cllr I. Luscombe and Cllr G. Sutton.

The next meeting of the Parish Council held on Monday 6th January 2025, at Slapton Village Hall (main hall), at 7.00 pm.

Cllr J. Brazil, Cllr L. Lawford and members of the public are invited to attend.

If any parishioners wish to speak at the meeting, please submit your papers or questions by email to clerk@slaptonparishcouncil-devon.gov.uk 48 hours in advance of the meeting. The public comment section is 15 minutes in duration with 3 minutes allocated per person.

AGENDA

1) APOLOGIES FOR ABSENCE: Does the PC resolve to accept the reasons for the apologies for absence from…?

2) DECLARATIONS OF INTEREST

Councillors are invited to declare any disclosable interest they may have in any items to be considered. They are also reminded to consider whether, in the light of recent activities, any items within their Register of Interests should be updated.

3) PUBLIC COMMENT

4) POLICE REPORT: None

5) COUNTY AND DISTRICT COUNCILLOR REPORTS

a. Cllr J. Brazil

b. Cllr L. Lawford

6) MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 2nd December 2024, if agreed, to be signed by the Chair as a true and correct record. See separate document (6).

7) PLANNING

a. Applications

i. 3811/24/FUL Pittaford Farm, Slapton, TQ7 2QG
Provision of an agricultural building
Consultation date ended 02.01.25
PC comment submitted 01.01.25: Comment – The PC has no objections to this application, having reviewed available documents including responses from Highways, SWW and DCC’s ecologist and notes the conditions suggested in the Ecology Response

b. Decisions (for information only)

i. 3893/24/CCN Land at Deer Bridge, Slapton, TQ7 2QD
Caravan Club Notification of proposed exempted campsite to accommodate 5 caravans / campervan pitches & 5 tent pitches on site for the use of club members
PC comment submitted 16.12.24: Objection
SHDC Decision 19.12.24: Refused

c. Trees Works (for information only – Tree Wardens will assess and comment): None

d. Withdrawn (for information only)

i. 3064/24/PDM Land At Sx 804 470 Slapton
Application to determine if prior approval is required for a proposed change of use of agricultural building to 1 No dwelling house (class C3) & associated development (Class Q (a+b))

8) PROPOSALS FOR RESOLUTION

a) Internal Audit: Does the PC wish to use Devon Assurance (formerly Audit) Partnership to carry out the Internal Audit for year end 24-25 (2 days at £347 + VAT per day)?

b) Does the PC wish to submit a precept demand of £30,180.00 for year end 25-26 or would it like to adjust this figure? Clerk to present draft budget to PC before this motion is voted on. See separate document (8b)

9) MATTERS FOR DISCUSSION

a) Draft SPC Community Emergency Plan: Can Cllrs help to fill the gaps as per Cllrs Abbey and Osborne’s emails so the plan can be finalised asap? See separate documents (9a 1 and 9a 2)

10) MATTERS IN ABEYANCE: None

11) CLERK’S REPORT

a. Verbal update from Clerk on any matters arising since December’s PC meeting

12) CHAIR’S REPORT

a. Verbal update from Chair on any matters arising since December’s PC meeting

13) COUNCILLOR REPORTS

a. Verbal update from Cllr Sutton on OPCC
b. Any other reports

14) REVIEW OF ACTION LOG

a. Cllr and Clerk updates on any pending actions/actions requiring a status update in the action log – See separate document (14a).

15) FINANCIAL MATTERS

a. Payments to approve: Does the PC approve the payments below, which have been examined, verified and certified by the Clerk and RFO? See separate documents (15a).

 

Payment no	Details of payment	Amount GBP	Paid for noting
VISA116	Amazon Houseware Ltd, Deskit A4 Laminating Pouches. Invoice no: INV-GB-132371331-2024-85436	17.95 14.96 + 2.99 VAT	Paid
117	Village Hall: Community Café 4th, 11th, 18th and 25th November. Invoice no: C12928/24, dated 03.12.24	100.00
118	Village Hall: PC meeting 4th Nov 2024. Invoice no: C12929/24, dated 03.12.24	20.00
119	Filmbank Media Licence for 7th December Film (Community Cinema). Invoice no: 06330117, dated 16.12.24	104.40 87.00 + 17.40 VAT
120	Chris Hunt Bar (Community Cinema). Invoice no 6, dated 17.12.24	83.20
121	Nick Mathias December Road Warden. Invoice no: 1961/25, dated 20.12.24	366.02
122	Clerk’s salary December plus £24 WFH allowance	845.20
123	Cranheath: Village Clean on 10th and 11th December. Invoice no: INV-4466, dated 14.12.24	1,848.00 1,540.00 + 308.00 VAT

*Any additional invoices received before the meeting will be shared at the meeting.

 

b. Balance at bank

 

Balance as per bank statements on 31.12.24	Amount GBP
Events Treasurers Account	0
Treasurers Account	12,656.16
Instant Access Savings Account	12,874.83
Total	25,530.99

 

c. Receipts summary

 

Receipts as per bank statements on 31.12.24	Amount GBP
Events Treasurers Account (Card payments from Dec Community Cinema transferred to Treasurers Acct on 31.12.24)	201.41
Treasurers Account (Cash payments from Oct and Dec bar and Dec tickets at Community Cinema – transferred from B. Moor)	242.00
Instant Access Savings Account (December interest)	10.76
Total	454.17

 

d. 3rd quarter budget updates/forecasts and bank reconciliation

i. Does the PC approve the forecast variations, together with possible overspends in the following cost centres? See separate document (15d i) for full explanation
• Clerk’s remuneration -£120.00
• Hall hire -£31.50
• Office expenses -£154.15
• Mowing -£22.74

ii. Does the PC approve the following transfers from the Savings Account to the Treasurers Account? See separate document (15d ii) for reasons
• £565.68 of £1,565.68 from ringfenced Community Café
• £92.00 of £92.00 from ringfenced CSG Children, Young People and Families
• £500.00 of £500.00 from ringfenced Basketball Hoop

iii. Does the PC agree that the bank reconciliation can be signed by the Chair and another Cllr as correct? See separate documents (15d iii 1, 15d iii 2, 15d iii 3, 15d iii 4, 15d iii 5)

Next Parish Council meeting will be held on
Monday 10th February 2025 at 7.00 pm at Slapton Village Main Hall.

Signed: Bella Moor, Clerk

Date: 1st January 2025