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Council Meeting – 4th November 2024

The following Councillors are summoned to attend:
Cllr J. Abbey (Chair), Cllr I. Mitchelmore (Vice Chair), Cllr C. Staines, Cllr M. Crowson, Cllr J. Waters, Cllr P. Osborne, Cllr S. Lange, Cllr I. Luscombe and Cllr G. Sutton.

The next meeting of the Parish Council held on Monday 4th November, at Slapton Village Hall (main hall), at 7.00 pm.

Cllr J. Brazil, Cllr L. Lawford and members of the public are invited to attend.

If any parishioners wish to speak at the meeting, please submit your papers or questions by email to clerk@slaptonparishcouncil-devon.gov.uk 48 hours in advance of the meeting. The public comment section is 15 minutes in duration with 3 minutes allocated per person.

AGENDA

1) APOLOGIES FOR ABSENCE: Does the PC resolve to accept the reasons for the apologies for absence from…?

2) DECLARATIONS OF INTEREST

Councillors are invited to declare any disclosable interest they may have in any items to be considered. They are also reminded to consider whether, in the light of recent activities, any items within their Register of Interests should be updated.

3) PUBLIC COMMENT

4) POLICE REPORT: None

5) COUNTY AND DISTRICT COUNCILLOR REPORTS

a. Cllr J. Brazil

b. Cllr L. Lawford

6) MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON 7th October 2024, if agreed, to be signed by the Chair as a true and correct record – See separate document (6).

7) PLANNING

a. Applications (for resolution): None

b. Decisions (for information only)

i. 2027/24/LBC Coltscombe Court Slapton TQ7 2QE
Listed Building Consent to replace existing UPVC windows with new timber windows
SHDC Decision: Conditional Approval 08/10/24

d. Trees Works (for information only – Tree Wardens will assess and comment): None

c. Withdrawn (for information only): None

8) MATTERS FOR DISCUSSION: None

9) PROPOSALS FOR RESOLUTION

a) Community grants from Slapton Parish Council: Does the PC approve the notice and application form? See separate documents (9a 1 and 9a 2).

b) Brook Street bank: Does the PC wish to proceed with flailing a section of Brook Street from Carr Lane to Sloutts Farm 40m? Furthermore, should the clerk request quotes from tree surgeons for removal of some of the larger vegetation near the top of the bank, including dead/dying Elm trees and buddleias (as per advice from Tree Wardens)?

c) PRoW: Does the PC authorise a winter cut of Footpaths 1, 2, 10 and 11 at the end of February (before nesting season and Spring growth) by the Road Warden/Lengthsman (approx. 3 to 5 days work)? There is £356.13 ringfenced c/f and a £1,000 P3 grant has been promised, yet to be received, some of which could be used towards this cut as well as for repairs to fingerposts, signage and styles etc. There is also ~£400 of Precept funds in the Village Maintenance cost centre, which was budgeted for PRoW works if the P3 grant is not paid.

d) Noticeboard: Does the PC authorise costs (TBC but < £500.00) for the removal of the old noticeboards at Greenbanks and installation of the new noticeboard? There are sufficient reserves for this as the PC received a localities grant towards the cost of the purchase of the new noticeboard.

e) Community Cinema: Does the PC approve Slapton Community Cinema becoming its own unincorporated community group (separate from the PC) and the transfer of Cinema for All membership together with ringfenced cinema funds of ~£750.00 (i.e. the PC’s starter grant of £345 together with profits generated by Slapton Community Cinema)? The exact figures will be confirmed for resolution at December’s PC meeting.

f) Flooding Dittiscombe to Alston: If DCC Highways take no further action (as has been the case with the previous 5 reports of flooding in this location), would the PC like to contact the adjacent landowner to begin discussions about digging a trench (similar to the solution agreed between the PC and Southgrounds Farm to solve the flooding on Sands Road) to resolve the issue? See separate document (9f).

10) MATTERS IN ABEYANCE: None

11) CLERK’S REPORT

a. Verbal update from Clerk on any matters arising since October’s PC meeting.

12) CHAIR’S REPORT

a. Verbal update from Chair on any matters arising since October’s PC meeting.

13) COUNCILLOR UPDATES
.
a. Verbal update from Cllr Sutton on OPCC

14) REVIEW OF ACTION LOG

a. Cllr updates on any pending actions/actions requiring a status update in the action log – See separate document (14a).

15) FINANCIAL MATTERS

a. Payments to approve: Does the PC approve the payments below, which have been examined, verified and certified by the Clerk and RFO? – See separate documents (15a).

Payment no Details of payment Amount GBP Paid for noting
91 Parish Online Website Oct 24 to Oct 54. Invoice no: 18UG043-0008, dated 10.10.24 240.00

200 + 40 VAT

VISA92 Sainsburys. Halloween Event 26th October. Receipt dated 19.10.24 22.45
93 PCC of Slapton. Mowing – War Memorial. Invoice dated 22.10.24 250.00
94 Nick Walker Printing. Community Café posters printing and laminating x 20. Invoice no: SL-93836, dated 24.10.24 45.40

41.00 + 4.40 VAT

95 Noticeboard Company. New noticeboard for Greenbanks. Invoice no: 22353, dated 24.10.24 1,542.43

1,285.36 + 257.07 VAT

96 Kingsbridge RBL – Remembrance Wreath, dated Oct 24 25.00
97 Filmbank Media Licence for 26th October Film (Community Cinema). Invoice no: 06326589, dated 28.10.24 104.40

87.00 + 17.40 VAT

98 The British Federation of Film Societies (Cinema for All) equipment hire 7th December. Invoice no: INV-3785, dated 28.10.24 50.00

*Any additional October invoices received before the meeting will be shared at the meeting

 

b. Balance at bank

Balance as per bank statements on 29.10.24 Amount GBP
Events Treasurers Account (money from Cardnet machine sales at Community Cinema on 26.10.24 still not processed) 0
Treasurers Account 17,207.90
Instant Access Savings Account 14,009.08
Total 31,216.98

 

c. Receipts summary

Receipts as per bank statements on 29.10.24 Amount GBP
Events Treasurers Account 0
Treasures Account

·        15-Oct             BGC DEVONCC 5283766 Localities grant for noticeboard at Greenbanks £562.36

·        28-Oct Cash PO 71 73 FORE ST. Cash from Community Cinema 26.10.24 £126.00

688.36
Instant Access Savings Account (October interest) 11.50
Total 699.86

 

16) AOB

Next Parish Council meeting will be held on
Monday 2nd December at 7.00 pm at Slapton Village Main Hall.

Signed: Bella Moor, Clerk

Date: 29th October 2024

Documents

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